Mark job done
A photo is required as proof the job's done.
Staff Time Clock
Who's checking in?
That doesn't match — check your name and PIN.
Your check in / check out
✎ next to a time means the owner corrected it. Tap "Request fix" if a time's wrong — it goes to the owner for approval and nothing changes until they say yes.
| Date | Day | Check in | Check out | Hours | Status |
|---|
Week of
Tick the days you're free, and set what time you're available from/to (e.g. 08:00 to 23:00, or 12:00 to 18:00). Leave the times blank if you're free all day. Use ← → above to plan several weeks ahead.
Tap a name to check in or out
✎ next to a time means it was entered manually, not logged live.
| Date | Day | Name | Check in | Check out | Hours | Status | Flags |
|---|
| Date | Name | Type | Current | Requested | Reason |
|---|
Staff were never blocked from checking in/out — these just didn't match the published rota, so they need a look.
| Date | Name | Type | Time | Why flagged |
|---|
✎ next to a time means it was entered manually by the staff member, not logged live. ⏱ flags a shift that started early or ran over against the published rota.
| Date | Day | Name | Check in | Check out | Hours | Status | Flags |
|---|
Shifts over 5.5 hours have 30 minutes deducted for a break.
| Name | Total hours |
|---|
Last 6 weeks (Mon–Sun), regardless of the period filter above.
Firestore's free tier doesn't back itself up automatically. Download a full backup regularly (weekly is a good habit) and keep it somewhere safe — Google Drive, OneDrive, email to yourself, etc.
Restore from a previously downloaded backup file — this replaces everything currently saved (staff, entries, rota, wages, sales, expenses). Only use this to recover from a real problem.
Set each person's hourly rate, then record how much was paid in cash vs into their account. Hours come from the "All Staff History" tab's period — switch the Weekly/Monthly/All toggle there to change periods.
| Name | Hours | Rate (£/hr) | Wage due | Cash paid | Account paid | Total paid | Balance |
|---|
Enter your sales figure as shown on the statement (VAT inclusive). VAT is suggested at standard 20% — adjust it if the statement shows a different figure.
Add the VAT amount if it's reclaimable (e.g. from the invoice's VAT summary) — leave at 0 for VAT-exempt items like most food.
Profit & loss (VAT excluded from profit)
Net sales/expenses exclude VAT. VAT position = VAT collected on sales minus VAT reclaimable on expenses — this is roughly what's due to HMRC when you file (paid quarterly), not a cost to the business itself.
Sales
| Date | Description | Gross | VAT | Net | Paid via | Notes |
|---|
Expenses
| Date | Category | Description | Amount | VAT | Paid via | Notes |
|---|
From a full year of hourly sales data (Aug 2025–Aug 2026). Peak hours show each hour's average sales — ⚠ marks any hour averaging over £80, even if it wasn't in that day's top 3. "Create from submitted availability" uses this to weigh staffing targets toward your actual busiest days — days with no rota history yet lean on this alone.
| Day | Avg daily sales | Relative busyness | Peak hours |
|---|
Type a shift time (e.g. 10:00-18:00) into a cell, or leave it blank for a day off — saves automatically. Add a role tag in brackets if useful, e.g. 10:00-18:00 (FOH) or 07:45-11:00 (Kitchen).
This is the published rota for the week shown above.
The rota for this week hasn't been published yet — check back soon.
A standing pattern per person — their usual hours or regular days off, independent of any one week. Type a time (e.g. 10:00-18:00) or "Off". Use "Apply usual availability" above to pull this into whichever week's rota is open, so the same person defaults to the same slot.
Every week that has a rota, past or future. Tap a week to open, amend, or publish it above.
| Week | Status | Staff scheduled |
|---|
What staff have marked themselves available for, for the week shown above.
One job per line for each person — saves automatically as you type. Staff see their own list on their own device and mark each job done with a photo once it's finished.
Tap "Mark done" once you've finished a job — you'll need to attach a photo as proof before it's confirmed.
Select your name on the Time Clock tab to see your deep clean jobs for the week.
Everyone's jobs for the week shown above, with photo proof once marked done.
They'll appear as a tile on the main screen.
We'll confirm you're at Karak Chaii Bedford before this goes through.
That's not right — try again.
Set a new personal PIN for logging in.
That's not right — try again.
This won't change the time immediately — it goes to the owner for approval.
A photo is required as proof the job's done.
Enter the owner PIN to see all staff history and hours.
That PIN isn't right — try again.
This section has its own separate PIN — enter it to view sales, expenses, and wages.
That PIN isn't right — try again.
This sets the entry to whatever you choose here — not necessarily what the staff member asked for — and approves the request.
This removes it completely from history and wages calculations. This can't be undone.
This replaces everything currently saved — staff, entries, rota, wages, sales, expenses, everything. This can't be undone (unless you have an even newer backup).
Type RESTORE to confirm.
This deletes every check-in and check-out for every staff member, everywhere this link is open. Staff names stay. This can't be undone — export a CSV first if you want a backup.
Type CLEAR to confirm.